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Privacy at IntelliBoard

At IntelliBoard, safeguarding your privacy is our fundamental duty. We don't just meet privacy standards - we engineer them into every layer of our platform. From data minimization to AI governance, our privacy model is built to protect your institution's most sensitive learning analytics.

Our systems are aligned with FERPA, GDPR, CCPA, and AI governance requirements. We are FERPA compliant, with GDPR and CCPA rights automation, and our privacy controls are under continuous review by independent auditors.

Our Privacy Framework

We protect your data through a layered, privacy-first architecture. Every component - from data ingestion to AI processing - is designed, validated, and continuously monitored for privacy compliance.

  • Privacy by Design

    We enforce data minimization, retention, and user rights automation - fully aligned with FERPA, GDPR, and CCPA.

  • Data Minimization

    We collect only what's necessary. No excess. No speculation. No long-term retention without purpose.

  • AI & Ethical Governance

    No client data is ever used for AI training. Our models are pre-trained on synthetic and public-domain data.

How We Protect Your Privacy

Data Minimization & Retention

We ensure your data is collected and retained only when necessary and for the shortest time possible.

  • Minimal Collection: We only ingest data required for analytics (e.g., login events, quiz attempts, video views).
  • Retention Rules: Data is retained per institutional policy or regulatory requirement - never longer.
  • Secure Deletion: When data is deleted, it's irreversibly purged from all systems.
  • Purpose Limitation: Data is used only for the specific purpose for which it was collected.
  • Regulatory Alignment: Our practices meet global standards including FERPA, GDPR, and CCPA.

Our Data Retention Policy

Our Data Retention and Disposal Policy (available upon request) defines retention periods and secure deletion processes.

User Rights & Compliance

We make it easy to honor user rights - automatically and efficiently.

  • GDPR & CCPA: Users can request access, correction, or deletion of their data.
  • Response Time: All requests are processed within 30 days.
  • Breach Notification: In the rare event of a breach, affected parties are notified within 72 hours.
  • Consent Management: Institutional opt-in/out controls for AI features and data processing.
  • Data Portability: Users can export their data in machine-readable formats.

Privacy Policy & Rights

Our Privacy Policy details user rights, legal bases, and international data transfers.

AI & Ethical Governance

As AI becomes integral to education, we ensure it's used responsibly and ethically.

  • No Client Data in Training: We never use your institution's data to train or improve our models.
  • Human-in-the-Loop: AI-generated insights require human review before action.
  • Explainability: Every AI output includes a traceable rationale - what data was used, why the insight was generated.
  • Bias Mitigation: Models are tested across diverse academic and demographic scenarios.
  • Transparency: Clear documentation of AI decision-making processes and data sources.

Transparency in Action: Our AI Use Policy (available under NDA) outlines governance, testing, and audit requirements.

Privacy at a Glance

  • FERPA Compliance

    Student data protected by design and policy

  • GDPR & CCPA

    User rights fulfilled within 30 days

  • Data Minimization

    Only necessary data collected and retained

  • AI Training Data

    No client data used - only synthetic and public data

  • Breach Notification

    <72 hours to affected users

  • Consent Management

    Institutional opt-in/out controls for AI features

Your Role in Privacy

Privacy is a shared responsibility. While we protect the platform, your team can strengthen privacy by:

  • Configuring data sharing settings in your LMS and SIS
  • Educating users about their rights and how to exercise them
  • Reporting privacy concerns to privacy@intelliboard.net

For auditor support or policy evidence, contact us to request documentation under NDA.

Have questions or need a copy of our privacy policies? Contact us at privacy@intelliboard.net.